Community Meeting Notes, June 25, 2014

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Saturday Goblinz Party:

The special event on Saturday 6/28, the Goblinz Costume Party, is an alternative art demonstration including costuming, art displays, and maker projects. Event is open to the public. Setup begins at 4PM and event is 7PM – 10PM.

Desk Move Out/Space Rearrange:

Associated with the event Saturday is a main space move out. Specifically, we will move all desks but leave the lounge and maker desks. We will begin this move-out at 4PM on Friday 6/27. If you need to move earlier, you may, but no earlier than 12 noon. We ask for as much participation/volunteer help from the community possible, and after cleared out, we will do some cleaning and could use the help there too!

The Goblinz party volunteers will reset the hot desks, including power, and monitors. Resident desks will be done by 9AM Monday 6/30, although some people will gather at 1PM on Sunday 6/29 to partially put back some of the space.

We are coordinating our semi-annual desk rearrange with this move out. Jill R (BespokeSS) will begin distributing the layout maps later this week built the new desk plan.

DeskMoveJun2014 1024x767 Community Meeting Notes, June 25, 2014

If you cannot be here for move out/move back, please clear off your desk prior to move out. ┬áIn this case, your goal is to leave an empty desk so that volunteers don’t need to worry about your property getting lost/broken.

Please be mindful of orphaned property following the desk move out. All project spaces should be cleaned and reset by the 9AM Monday start of day.

Notes on Space Cleanliness:

The community discussed the overall cleanliness of the space, specifically as it relates to keeping it presentable. There are concerns that individuals and companies approach the organization and cleanliness of their space with different standards, some with no standard at all. This leaves our Gangplank looking dingy, disoraganizaed, and unpresentable. It also raises concerns for those who bring clients here for meetings. Finally, with the recent carelessness of guests using project spaces and hot-desks and leaving them a mess, we theorized that by not holding ourselves to a higher standard, we are allowing a ‘broken window‘ affect to impact the rest of the space.

We want Gangplank to be a place that is welcoming to everyone. We agreed to holding ourselves and each other accountable to keeping our desks cleaner. We also committed to individually taking greater ownership of common areas. Boldness over Assurance & Friendship over Formality applies: if you feel your neighbor isn’t living up to this standard, you need to let them know!

As part of the desk move this weekend, please do the following:

  • Clean up your area, specifically anything stored under your desk or in the isles. As a general rule, if you don’t find yourself using it at least once per week, it should go home. We encourage all to take home, donate, or throw out as much as possible.
  • Things you determine you need should be stored under your desks in a rolling credenza. Ikea Galant credenzas and file cabinets are common and match the desks and are very affordable at $169 – $199.
  • Any broken/damaged chairs should be tossed out Friday afternoon.
  • Decorative items on your desk are discouraged.
  • Your desk should be clear enough when you are done each day such that someone else could use it as a hot desk when you are not in.

Janitorial:

Greg T (Marketing Press) asked about janitorial and funding. Chris L (CSI), who coordinates it, will re-send the email outlining what the janitor does as well as remind those who have not yet contributed to the fund how they can.

Supplies Needed:

There was a call-out for community members to please purchase and donate some useable materials. Talk to Jeremy S (Bonanza) for specs if you’re able to contribute. We need:

  • Light Bulbs
  • Plastic Forks
  • Plastic Knifes
  • Clorox Bleach Wipes
  • Pledge Wipes

Also, Jeremy S needs help sourcing alternate Mountain Dew flavors for the soda machines. Specifically Code Red, Voltage, and Baja Blast. Basically, most of the grocery store sales (4 for $11, 4 for $10) require a minimum purchase. If they are under $3.33 for a 12-pack, Jeremy will reimburse you cost if you can pick them up for us.

Startup Weekend:

Startup Weekend is coming! We still need everyone to personally promote it your entreprenuer friends. If you can follow @swchandler and RT promo posts, that will also help. We have room for a few more sponsors for meals and transportation costs for our facilitor. Write Trish G for more info.

Community Meetings & Huddles:

Earlier this year we came to the realization that meeting weekly was unnecessary. We stopped meeting every week, but now we meet too little. Jeremy S proposed that we meet formally once per month but encourage a concept of “calling a huddle” whenever someone wishes to drive action or seek support.

Basic idea behind a huddle: approaching the microphone and announcing that any available person gather for a huddle meeting. A huddle should be limited to a single topic and last no more than five minutes. Huddle topics should be biased toward action.

We discussed giving this approach, a less obtrusive and less formal solution, a try. We will see what happens.

Social Activities to Build Community

Greg T introduced discussion to encourage more social activities at GP. This was driven by smaller group conversations recently. He explained that the community was stronger when we were more social, but recent busyness has kept some of us head-down more than not. While socializing shouldn’t require specific planning, it will help if a few people plan some engaging social event.

Greg will be organizing a new regular “show and tell happy hour” similar to an activity he saw at New Work City in New York, NY.

After a Eileen K discussed how 4th Friday GP breakfasts at Yoli’s has slowly been loosing attendance, Trish G pointed out that variety is important. Jeremy S reminded the group that personal invitations work best and that merely throwing FB & meet-up invites out there won’t work, whether its 4th Friday breakfast or show and tell.

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