Community Meeting Notes, July 2, 2014

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Discussion on Frequency, Schedule of Meetings

Community meetings have recently been sparse, but when we have them, they’ve been long and, at times, heated. We discussed improving the format.

Jeremy S. proposed moving to a monthly schedule. Derek N. wasn’t a fan, mainly because he saw value in attempting to meet, even if there wasn’t much to discuss. Troy B. argued that a full hour is difficult to commit to.

The community present settled on a: making a commitment to attempt to meet weekly, even if there wasn’t anything on an agenda. The goal is to constantly be dangerous, and thus, have things to talk about. Also b: holding meetings to 30 minutes. We should push longer topics to side conversations for interested parties. Also, if a conversation needs to continue and you need to go, feel free to. Also c: creating a shared calendar item that pop-ups a reminder for meeting.

Recap Desk Move

Discussion was held on various topics around the desk move. Desk and area tidiness led to a discussion about the frequency of events. If more events occur, the more it “hurts” to move out when you have lots of stuff. The re-labeled desks should be like a paint-by-numbers for event hosts.

Overall, we need a much more clear set of expectations for users of our space. If an event uses the space, they are 100% responsible for moving desks, chairs, etc, and setting back up. If peoples’ belongings get orphaned in the process, it is not the event host’s fault. (see above) All events should be tied to a sponsoring keyholder/babysitter. Keyholder is jointly responsible (with facilities team) to communicate expectations and ensure compliance. Jeremy S. and Chris L. will work on this.

Kameron W. will photograph rooms to use as guides for re-set after use.

Window Painting

The community agreed that we learned a lesson from the painted window for promotion of events. Aside from question about the city’s policy on such activity in the DC, overall we felt it didn’t fit our desired image. Discussion continued about a failure to communicate that image and how we can improve, but ended without resolution.

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